Work Orders
Fleet work order software that keeps your fleet moving
Create, assign, and track every repair in real time from one platform — so nothing falls through the cracks and your trucks spend less time in the shop.
Say goodbye to lost paperwork, missed tasks, and surprise downtime. Fleetpal replaces clipboards and spreadsheets with a single, real-time view of every open and completed repair across your fleet.
End to end
From request to repair, all in one place
Open a work order the moment something's wrong
Create work orders manually, automatically from a failed DVIR inspection item, or from a due preventive-maintenance task — so a reported defect becomes a tracked repair without re-keying anything.
Assign work and track status in real time
Assign each job to a technician or vendor and follow it through every stage, from open to closed, with a clear status on every work order.
Manage in-house and outsourced work together
Whether your team handles a repair or you send it to an outside vendor, every work order lives in the same place — so you always know what's open, where, and with whom.
Keep a complete service history on every asset
Every work order is saved to the vehicle's record, giving you a searchable history of what was done, when, and at what cost — the foundation for smarter maintenance and resale decisions.
Everything a work order should do
Create from inspections & PM
Turn failed inspections and due services into work orders.
In-house & vendor work
Track internal and outsourced repairs in one place.
Real-time status
Follow every job from open to closed.
Parts & labor line items
Break each repair into precise, costed line items.
VMRS-coded repairs
Classify work with industry-standard VMRS codes.
Per-asset history
A full, searchable service record per vehicle.
Mobile access
Open, update, and close jobs from a phone or tablet.
Cost reporting
Feed every closed job into real-time cost reports.
True costs
Know the real cost of every job
Capture parts and labor as line items
Break each repair into precise parts and labor line items tied to specific service tasks, so every work order reflects the true cost of the job — not a rough estimate.
Tie parts straight to the work that used them
Pull parts from your inventory directly onto a work order, updating stock levels and connecting every part to the repair it went into.
Categorize repairs with VMRS codes
Classify work with industry-standard VMRS codes to see exactly where your maintenance dollars go and spot the recurring problems worth fixing at the source.
Roll work-order data into reporting
Every closed work order feeds your cost and maintenance reports automatically, turning day-to-day repairs into the data behind better fleet decisions.
How it works
Create
A defect, a due PM, or a manual request opens a work order.
Assign & track
Route it to a technician or vendor and follow it to completion.
Close & learn
Costs and service history update automatically across your fleet.
Explore the rest of the platform
Preventive Maintenance
Schedule service before breakdowns happen.
Learn moreParts Inventory
Track parts and tie them to work orders.
Learn moreDVIR Defects
Turn inspection issues into work orders.
Learn moreVendor Management
Track outsourced repairs and costs.
Learn moreAutomated Reporting
Turn repair data into decisions.
Learn moreWork order FAQ
Can I create a work order from a failed inspection?
Yes. A failed DVIR inspection item can be turned into a work order in a click, so reported defects become tracked repairs automatically.
Can Fleetpal handle both in-house and outsourced repairs?
Yes. In-house and vendor work orders live in the same system, so you can see the status of every open repair regardless of who's doing the work.
Does each work order track parts and labor costs?
Yes. Every work order breaks down into parts and labor line items tied to service tasks, giving you the true cost of each repair.
Is Fleetpal available on mobile?
Yes. Fleetpal is a progressive web app, so technicians and managers can open, update, and close work orders from a phone or tablet.
Can I see the full repair history for a vehicle?
Yes. Every work order is saved to the asset's record, giving you a complete, searchable service history per vehicle.
Trusted by fleets that run on Fleetpal
5.0on G2"Best time and money saving Fleet software on the market."
"Best site to use for your fleet"
"Management platform made it simple."
See digital work orders on your own fleet
Walk through Fleetpal with our team and see how work orders fit your shop and your trucks.