Vendor management
Manage your repair vendors, estimates, and POs in one place
When work goes to an outside shop, Fleetpal keeps the estimate, approval, purchase order, invoice, and payment together with the work order — so outside repairs never become a black box.
Estimates to payment
Every outside repair, tracked from estimate to paid
Estimate → approved → invoiced → paid
Follow each outside repair through the full financial workflow.
Approve or reject estimates
Review estimates and supplements before work proceeds.
Vendor and repair shop on file
Every job tied to the vendor and location that did the work.
Purchase orders and invoices
POs, invoices, and payments tracked against the work order.
Everything you need to manage outside repairs
In-house & vendor work
Shop and outsourced repairs, tracked together.
Estimate approvals
Review and approve estimates before work starts.
Purchase orders
Issue and track POs to vendors.
Invoices & payments
Follow each repair to paid and closed.
Vendor on every job
Repair shop and location recorded per work order.
Estimate supplements
Handle added findings without losing the trail.
Full financial trail
Estimate, PO, invoice, and payment in one place.
Tied to the work order
Vendor financials live on the work order.
Estimate. Approve. Pay.
Estimate
The vendor submits an estimate against the work order.
Approve
Review and approve, or reject, before work proceeds.
Pay
Track the PO, invoice, and payment through to closed.
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Learn moreVendor management FAQ
What is fleet vendor management?
It's managing your outside repair vendors — estimates, approvals, purchase orders, invoices, and payments — alongside in-house work. Fleetpal keeps the full financial trail tied to the work order.
Can Fleetpal track outsourced repairs?
Yes — in-house and vendor work are tracked together, with the repair shop and location recorded on every job.
Does it handle estimates and approvals?
Yes — review and approve or reject vendor estimates and supplements before work proceeds.
Can I track purchase orders and invoices?
Yes — POs, invoices, and payments are tracked against each work order through to paid and closed.
Does each job show which vendor did the work?
Yes — the repair shop and vendor location are recorded on the work order.
How does this help control repair costs?
Every estimate, approval, and invoice stays tied to the work order, so outside repairs remain visible and accountable.
Bring your outside repairs into the light
See how Fleetpal keeps every vendor estimate, PO, and invoice tied to the work order.