Equipment management
Equipment management software for vehicles and heavy equipment
From excavators to box trucks, Fleetpal tracks every asset on the meter that matters — engine hours, miles, or APU hours. Schedule preventive maintenance before failures, track cost per engine hour, and keep work orders, parts, and inspections in one place.
Preventive maintenance
Service every asset on the meter that matters
Schedule by engine hours, not just miles
Equipment racks up hours, not odometer miles. Schedule preventive maintenance by engine hours, APU hours, or mileage.
Auto-create the work order
When an interval comes due, Fleetpal opens the work order automatically so nothing slips.
Track intervals per asset
See exactly how many hours are left before the next service on every machine.
Inspections in the loop
DVIR defects flow straight into maintenance.
Everything you need to run a mixed equipment fleet
Engine-hour & mileage PM
Schedule by engine hours, APU hours, or miles.
Auto-created work orders
Intervals open the work order for you.
DVIR to work order
Turn a defect into a repair in one click.
Parts inventory
Tie parts to work orders and reorder in time.
Cost per engine hour
True operating cost per asset.
VMRS cost reporting
Component-level cost breakdowns per unit.
Expiration & inspection tracking
Registrations, inspections, and certifications before they lapse.
In-house & vendor work
Track shop and outsourced repairs together.
Cost control
Know the true operating cost of every asset
Cost per engine hour, per unit
See what each machine actually costs to run and spot the outliers draining the budget.
Full job costing
Parts, labor, services, fees, and tax on every work order.
Compare across the fleet
Rank assets most- to least-expensive to run and act on it with reports.
Justify repair-or-replace
Lifecycle cost data to defend capital decisions.
Trusted by fleets that run on Fleetpal
5.0on G2"Best site to use for your fleet"
"Management platform made it simple."
"Inventory management made simple!"
Onboard. Maintain. Optimize.
Onboard
Import every asset by VIN or details, with meters, costs, and documents in one record.
Maintain
Engine-hour PM and DVIR keep equipment serviced before it breaks down.
Optimize
Cost-per-engine-hour and lifecycle data tell you what to keep, fix, or replace.
Explore more of the platform
PM Scheduling
Schedule service before breakdowns happen.
Learn moreDigital Work Orders
Create, assign, and track every repair.
Learn moreFleet Reports
Turn maintenance data into decisions.
Learn moreDVIR & Defects
Operator inspections that flow to the shop.
Learn moreParts Inventory
Keep parts stocked and tied to work orders.
Learn moreEquipment management software FAQ
What is equipment management software?
Equipment management software tracks, maintains, and costs the vehicles and equipment a fleet runs. Fleetpal schedules preventive maintenance by engine hours, tracks cost per engine hour, and manages work orders, parts, and inspections in one place.
Can it schedule maintenance by engine hours?
Yes. Intervals can run on engine hours, APU hours, or mileage, and a work order is created automatically when service is due.
Does it work for heavy equipment, not just vehicles?
Yes. Excavators, loaders, generators, and other meter-based assets are managed alongside on-road vehicles in one catalog.
How does it track equipment operating cost?
Cost per engine hour per unit, VMRS component cost reporting, and full job costing on every work order.
Can I track inspections and compliance for equipment?
Yes. DVIR defects flow into work orders, and the Expirations tracker flags inspections, registrations, and certifications before they lapse.
Does it handle in-house and outsourced repairs?
Yes. In-house and vendor work orders are tracked together, with an estimate to approval to purchase order workflow for larger jobs.
Put every asset on one platform
See how Fleetpal keeps your vehicles and equipment maintained, costed, and running.